Full-Time Administration Coordinator
Job Description
Duties:
• answer all incoming calls and direct and/or provide information as requested
• greeting visitors and maintain reception area in tidy manner
• typing of memos, forms, lists, and other correspondence as delegated by Managers
• photocopies, sorts and distributes monthly accounting reports
• data entry for accounts receivable and accounts payable
• maintain tenant contact list
• building and tenant filing
• monitor Angus Anywhere for tenant service requests
• receive and maintain tenant insurance certificates & HVAC reports
• accept courier and other deliveries towards recipients
• coordinate outgoing courier shipments and reconcile courier invoices with delivery slips and code for payment
• ordering office and kitchen supplies and perform other duties as required
• maintain and input utility tracking, parking tracking and key control tracking
• coordinate signage between tenant and supplier
Skills:
• Strong people skills – a team player with a proven ability to build relationships at all levels of an organization
• Strong communication skills – demonstrated in written and verbal reports, presentations, and meeting facilitation
• Responsiveness – ability to anticipate needs and commit to respond in agreed time frames
• Innovator – proven ability to identify, evaluate and develop new ideas and support with results
• Deliver on commitments – ability to set clear objectives and deliverable goals
Qualifications:
• high school diploma and 2-3 years reception experience
• working knowledge of Word & Excel for Windows
• knowledge of operation of telephone and voice mail systems
• ability to multi-task and adapt to changing demands
• valid Class 5 driver’s licence required
How to Apply
Please submit resumé by May 10, 2021.
Attention: Tina Celotti: tcelotti@mccor.ca
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