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14 Nov 2019

Full-Time Administration Officer

Kivalliq Inuit Association –  Rankin Inlet, Nunavut

Job Description

The KIA has an immediate job opening for an Administration Officer. Reporting to the Director, Planning and Implementation, you will provide administrative and secretariat support to ensure the provisions of the Inuit Impact Benefit Agreements (IIBAs) between Agnico Eagle Mines Limited (AEM) and the Kivalliq Inuit Association (KIA) are implemented.

The Administration Officer will assist both KIA and AEM to ensure that certain provisions of the IIBA are implemented. A highlight of roles and responsibilities include:
• coordinate communications within and among the various IIBA Committees and On-Site Working Groups established between KIA and AEM
• neutral participation in IIBA Committee meetings
• serve as a voting member of On-Site Working Groups, attend and participate in all meetings (e.g. 36 meetings/year)
• provide logistical support for Committee meetings and activities
• complete scheduling, preparation and circulation of Committee agendas
• coordinate the preparation and circulation of edited/summarized technical meeting transcriptions for each of the IIBA Committees and On-Site Working Groups (i.e., professional and detailed and minutes of meetings)
• track the status of ongoing action items and be able to provide regular updates to senior leadership upon request
• assemble, edit, finalize and circulate regular reports summarizing implementation activities of the IIBA Committees and the On-Site Working Groups
• create and maintain a detailed and highly organized file management system for all materials related to IIBA implementation and monitoring

Skills Required:
• excellent and effective oral and written communication skills
• excellent activity retention and recall
• strong analytical skills; ability to link concepts together for presentation
• strong prioritization and multi-task skills
• excellent attention to detail
• report-writing skills
• initiative and good organizational skills
• work effectively in a team environment
• work well under pressure
• problem-solving skills
• computer skills; Microsoft Office Suite skills

• knowledge of the Nunavut Agreement, with attention to Article 26
• knowledge of Inuit Impact Benefit Agreements administered by the KIA and AEM
• knowledge of office administrative duties
• ability to create edited/summarized technical meeting transcriptions (i.e., professional and detailed minutes of meetings)
• comprehensive knowledge of Microsoft Office suite (e.g., Access, Excel, Word, etc.)

Education and Experience:
• two to five years of experience in office administrative duties
• experience coordinating, scheduling and preparing for meetings
• two to five years of experience in editing/summarizing technical meeting transcriptions (i.e., professional and detailed minutes of meetings)
• experience in working alone with minimal supervision

Salary and Benefits:
• salary based on qualifications
• competitive benefits package

How to Apply

Please submit a resumé to:
Annie Tattuinee
Director, Planning and Implementation
Kivalliq Inuit Association
P.O. Box 340, Rankin Inlet, NU X0C 0G0
Closing Date: Friday, November 22, 2019, at 5:00 PM Central Time
Only those selected for interviews will be contacted.

Job Types: Full-Time. Advertised until: 2019-12-14

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