Tender Request for Proposals
NOTICE OF REQUEST FOR PROPOSALS
Released: March 7, 2022
Fort Liard, Northwest Territories
ELECTORAL OFFICER (Contracted)
Acho Dene Koe First Nation, a signatory to Treaty 11, represents descendants of the Dene of the Dehcho. Our main community is the Hamlet of Fort Liard; however, our membership resides throughout Canada. Our Band has a membership population of approximately 700 with approximately 20% of those living beyond our traditional territory.
Reporting to the Council, Acho Dene Koe First Nation is seeking proposals from persons with interests in the contract position of Electoral Officer for the 2022 Election of a Chief. The person requires specialized knowledge and experience in the administration and coordination of elections in an Indigenous context. Election Day, when votes are cast, is set to occur between late May and early June 2022. The Electoral Officer must be prepared to assume office for at least ten (10) weeks prior to the Election Day and with a minimum of four (4) weeks of those being in the community. The Electoral Officer ceases function three (3) weeks after the election but should be available until any appeal process is complete.
CORE DUTIES AND RESPONSIBILITIES
• Conduct the election in a manner consistent with the First Nation’s Election Code, customary practice,or both.
• Act independently, impartially and with integrity.
• Ensuring all required election procedures are observed and enforced in a manner that is fair and equitable for all candidates and voters.
• Prepare and distribute an election schedule, notices, forms, information materials, or other documents as required.
• Hire, assign, and train staff for the Election Day, or as required.
• Produce the Voters List.
• Prepare, receive, and safeguard mail-in ballots, and provide support or information about online voting, as required.
• Supervise the polling stations, protect confidentiality, and count and safeguard ballots.
• Ensure the election and in-person voting occurs in a manner consistent with public health orders and regulations in effect at the time.
• Provide evidence and participate as necessary if an appeal were to occur.
• Conduct other reasonable tasks, as required.
PREFERRED EXPERIENCE, KNOWLEDGE, ABILITIES AND SKILLS
• Has experience in leading and conducting elections, preferably for Indigenous governments and with certification and training provided by Indigenous Services Canada.
• Is a least eighteen (18) years of age and has no interest in the outcome of the Acho Dene Koe First Nation’s election.
• Direct experience with online election voting platforms (i.e., Simply Voting or One Feather).
• Ability to interpret, explain and apply election law, procedures, and policies.
PROPOSAL MUST INCLUDE
• A statement of experience.
• A cost breakdown including fees and other expenses.
• The name of three (3) references; and
• A list of all organizations to which you have provided electoral officer services within the past 5 years.
Qualified applicants are invited to submit their proposal along with a covering letter and resume to Boyd Clark, Advisor/Band Manager via email to:
This opportunity is open for receipt of applications until 4:00 p.m. (MST) Friday, March 25, 2022. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
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